The campus needs to collect and preserve institutional materials. Both the academic library and the administration needs to agree to the creation of an archive program, and then they can create an official document to establish the program.

New York University

Archives located in colleges, universities, and other educational institutions; they preserve institutional history and serve the academic communities

Academic Archives

Purcell, A. D. (2012). Academic Archives: Managing the Next Generation of College and University Archives, Records, and Special Collections. Neal-Schuman.

Academic Archives Reference

Archivists who work in academic archives to provide materials for students, researchers, administrators, and the public. 

Academic Archivist

Several of the following factors have contributed to expanding the definition of academic archives in the past two decades:
- Technological advances
- Merged archives programs
- Shrinking resources in academic libraries
- Need for closer cooperation with records management
- Overlap of archival work with other professions
- Wider range of archival materials available

Factors in Broadening the Definition of Academic Archives

Special collections include older or rare books and documents that require more care and are usually located in areas with limited access in order to preserve them. Each of these departments started from donors and book dealers and are maintained by special collection librarians. 

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