University of Michigan - Ann Arbor

One-on-one meetings should be held weekly for 30 minutes with new hires during their first 90 days, transitioning to every two weeks for 30 minutes thereafter. Scheduling sessions for less than 20 minutes is ineffective, as meetings of that duration rarely move beyond superficial small talk.

One-on-One Cadence and Duration Guidelines

According to one-on-one scheduling guidelines, what cadence and duration should be adopted for an employee after their first 90 days?

Why is it considered ineffective to schedule a one-on-one meeting for less than 20 minutes?

Team leads must protect scheduled one-on-one meeting times. When a meeting must be moved due to scheduling conflicts or release pressure, it should be rescheduled within the same week rather than outright cancelled.

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